Setup and configuration for Account Payable module in AX 2012

Setup and configuration for Account Payable module in AX 2012

Account Payable Parameters

One-time vendor account – This will use for one-time supplier

Setting up a onetime customer can be useful if you do a lot of small transactions and don’t want to keeping a lot of records about those customers. You can still use the sale order to manage the sale but flag it as using the onetime customer and enter basic details about the customer when you create the order.

Tax exempt number requirement – Tax exempt number must be specified for regular vendor attached to the selected country or region

Mandatory tax group – Mandatory field Tax group on Vendor

Updates

Post Posting receipt in ledger – field to update the Product receipt on Ledger

Matched Product receipts inquiry – It display matched Product receipt while posting the invoices

Supplier Invoice Number – Display the Supplier Invoice number while making Invoice

Invoice – Shows supplier delivery address on Invoice

Update order Lines – It Updates automatically when modifying the sales order header

Invoice

Use document date for vendor invoices – Invoice document date when entering vendor and tax

Default settlement type for credit notes – Specify which settlement is made, when a credit note is created

Post charge account in ledger – While making the ledger post the extra or additional charges

Credit note as correction – Consider vendor credit note as correction to invoice

Check the invoice number used – Shows the duplicate invoice number per supplier be checked

Tax exempt number requirement – select the country or region tax exempt number required before making out an invoice

Require document date on vendor invoice – While making an invoice requires to made a document date is mandatory or not

Activate invoice payment groups – This check box will let to the users add invoices to payment groups

Use invoice groups for the company – This check box to activate invoice groups for vendor invoices

Default code for invoice group – Value to use the code for Invoice group

Custom code for invoice group – Custom code to use for new invoice groups. User can able to overwrite this code to the invoice

Custom code to web service invoice – Custom code to use for invoice created by the web service

Enable invoice matching validation – Enable setup of price tolerance percentage difference between invoice price and PO prices

Invoice totals matching – Variance between the expected invoice totals and actual invoice totals is compared to the tolerance

Price and quantity matching – Controls the Purchase line quantity and override with the Purchase order line

Charges matching – Purchase order invoice charges and invoice charges are compared to the tolerance

Ledger and tax

Posting – Posting profile set as a default, Price discount and receipt posting on Item or vendor based

Promissory notes – Posting profile for Promissory notes

Payment proposal – Warning when the payment proposal returns more than one method of payment

Prepayment – Tax – Tax must be detected for payment with Prepayment

Prepayment – Posting profile with prepayment – Posting profile used when payment is marked as prepayment

Prepayment – Posting profile with prepayment - Posting profile used when the invoice is marked as a prepayment

Cash flow forecast – Code that indicates the period between delivering and invoice

Tax – Making the tax updating while making the Invoice or Purchase order

Customs – Override to tax amounts on vendor invoice are preserved. Otherwise tax engine calculation may remove auto

Credit limit type – Level of credit note control while making the invoice

Settlement

Automatic settlement – Making settlement while making the posting journal

Cash discount administration – shows calculated discount as unspecific or specific

Maximum penny difference – shows the minimum penny difference for settlement

Maximum overpayment or underpayment – Display maximum overpayment or underpayment amount

Allow discount discounts to be calculated if an invoice is only partially paid

Calculate the discount if a credit note is payment terms

Discount offset account – Select the amount of offset while applying the discount

Closed transactions editions – settlement made before version 2.5 can be referred to closed transaction edition

AIF

Purchase invoice – Journal name – Journal name to be used for importing invoices from vendors

Confirmation of product receipt – If selected allows to take three-way match for Purchase order lines

Brokerage and royalty –

If you calculate royalties on a weekly basis, in the Royalties field group, in the Starting day of week field, select the day of the week on which to calculate royalties.

In the Royalty agreements form, click Create a new record, and in the upper pane, on the Overview tab, enter the vendor and unit information for the royalty agreement.

Number sequence

You can set up all required number sequences at the same time by using the Set up number sequences wizard, or you can create or modify individual number sequences by using the Number sequences form.

Account Payable workflow

Controls the Business process like approvals based on the Hierarchy structures

Vendor posting profile

Defines the ledger posting from Vendor to track the transactions

Summary update parameter

Setup for summary updates rules for determining which purchase order can be controlled

Vendor

Vendor group – Vendor account is linked with the Ledger account

Vendor exception groups – This form to define groups that can be assigned to vendors who are exempt from invoice validation rules

Vendor Reason – this setup is for explanations or transaction or other actions

Broker – differential reasons – Setup for reason why a broker was credited more or less than qualified

Policies – Setup for vendor invoice policy, rule types and workflow participant tokens

Invoice matching – Setup for invoice total matching tolerances, policy, price matching and charges matching tolerances

Charges – Setup to track sales amounts or purchase amounts in addition to line items, you can use charges codes, you can mention the charges based on vendor and Items

Distribution

Terms of delivery – Setup for making the delivery terms while making the delivery process.

Forms

Setup for modifications on the working form and payable sorting parameters

Payment

Setup for making the duty, terms and conditions, payment calendar date, Payment schedules, method of payment, payment configuration for the specific vendor you can made the configurations in Payment.

Statistics

Aging period - You can define the ageing period definition based on the colour code.

Line of the Business - Setup for the line of business in which the vendor operates

Customs

Import invoice number - Setup for import the Invoice number to the particular vendor account

Bill of entry number – Setup for bill entry number update

Report

Cover page for payment report – Setup for fields which you want to see in the reports